Frequently Asked Questions
Browse common questions about our software, implementation, and capabilities—so you can move forward with confidence.
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Contact UsHow long does it typically take to implement NextProcess’ AP Automation solution?
Implementation timelines vary depending on the complexity of your organization’s needs and the level of integration required. However, most clients can expect to have the solution up and running within 60 to 90 days, with some implementations being completed in as little as a few weeks.
How does NextProcess integrate with my existing ERP and accounting systems?
NextProcess is ERP-agnostic and designed to integrate seamlessly with a wide range of ERP and accounting systems, including SAP, Oracle, Microsoft Dynamics, NetSuite, Sage, and more. Our flexible architecture, robust APIs, and pre-built connectors ensure a smooth and secure flow of data between systems—minimizing disruption to your current operations. Whether you are implementing our Capital Project Management solution, disbursement module, or one of our other solutions, our experienced team supports a smooth integration process that leverages your existing technology investments. This integration eliminates data silos, ensures a single source of truth, enhances financial and project management capabilities, and empowers more data-driven decisions across your organization.
Accounts Payable, AP Professionals, Financial Leaders, Procurement Professionals
How does NextProcess ensure data accuracy during the invoice indexing process?
NextProcess utilizes a proprietary AI/machine learning engine to index invoice data with unparalleled accuracy. Our system can extract data from both standard and non-standard invoices, even in multiple languages, with a 99% accuracy rate guaranteed by our service level agreement (SLA).
Can NextProcess’ AP Automation solution handle complex approval workflows?
Our solution is designed to automate even the most complex approval workflows, with the ability to set up custom rule sets, multiple approvers, and team-based approvals. You can easily configure routing rules based on specific criteria, such as company, division, region, location, department, cost center, invoice type, invoice amount, specific vendor, and much more, ensuring that each invoice is only accessible, reviewed, and approved by the appropriate individuals.
How does NextProcess’ AP Automation solution help prevent fraud and duplicate payments?
Our solution employs several features to identify, alert, and help prevent fraud and duplicate payments, including automated two-way and three-way PO matching, data variance tolerance checks, and comprehensive audit trails. By automating these processes and maintaining complete visibility into your AP workflow, you can significantly reduce the risk of fraud and duplicate payments.
Does NextProcess offer support for international invoices and compliance requirements?
Our solution is designed to help you navigate the complexities of global AP processing, including multiple languages and currencies, while ensuring compliance with relevant regulations, such as VAT.
How does NextProcess’ AP Automation Software scale to accommodate growing businesses?
Our solution is built to scale seamlessly with your organization’s growth. Whether you’re processing hundreds or millions of invoices, our solution maintains consistent performance and reliability. Our modular approach also allows you to easily add complementary modules like CapEx Management, Procurement, and Disbursements/Payments as your needs evolve, ensuring that our solutions continuously grow with your business.
Why should I choose NextProcess over developing a custom in-house AP automation solution?
Developing a custom in-house solution can be time-consuming, costly, and resource-intensive. NextProcess’ AP Automation solution offers a proven, out-of-the-box solution that can be quickly implemented and easily configured to meet your organization’s unique needs. By partnering with NextProcess, you can benefit from our extensive experience, ongoing support, and continuous innovation, without the burden of maintaining an in-house system.
How does NextProcess differentiate itself from other AP automation providers?
Our solution boasts unparalleled integration capabilities, ensuring seamless connectivity with virtually any ERP system. We offer the highest level of indexing accuracy in the industry, with a 99% accuracy rate guaranteed by our service level agreement (SLA). Our modular approach and scalability set us apart, allowing your organization to easily add additional business automation capabilities as your needs grow. Our 20 years of industry experience allow us to help each client achieve industry best practices and the highest utilization of our solutions.
How can AP automation save my organization money?
AP automation saves organizations money. By eliminating manual entry and streamlining workflows, you cut down on errors, speed up resolution times, and slash your cost per invoice. Automated PO matching with built-in fraud/error detection features also help prevent costly mistakes and duplicated payments. Moreover, by improving efficiency and freeing up your AP team’s time, you can reallocate resources to more strategic tasks, ultimately contributing to your bottom line. Many of our clients achieve a positive ROI within the first few months of implementing our solution.