Is Your Company Going Digital but Concerned About Data Security? We Can Help

  • Is Your Company Going Digital but Concerned About Data Security? We Can Help

    Is Your Company Going Digital but Concerned About Data Security? We Can Help

    Data security is one of the biggest concerns for businesses today. You need to go digital in order to keep up with the rapidly changing business world, but that also brings in the question of cybersecurity. How do you keep your data safe from hackers after going digital? What’s the best way to store important data so it isn’t lost or stolen?

    Those questions, and others like them, might hold companies back from making the switch to digital business processing across their company. Or perhaps you’ve already started making the switch to digital and you’re moving so rapidly you haven’t had time to make sure your security policies are updated to reflect recent changes.

    Whether you’re already going digital or planning for the future, it’s important to think about data security early on in the process. How you choose to go digital, which software partner you work with, when you update policies, and the ways you educate employees all play a role in data security.

    There are a lot of different things involved in data security. For today’s article, we’re going to focus on the role that business process automation software can play in keeping your company’s information secure. Just know that BPA is not, by itself, the final solution to data security. It’s only one part (though a very important part) of your total cybersecurity plan.


    Choose A Reliable Software Provider

    If you want to go digital securely, then choosing a reliable software provider is a good first step. The best systems will give you complete control over who sees what information and give you options for automatically enforcing company policy. They’ll also include data encryption to help keep your information safe from outside forces. You’ll also want to look for a provider with good reviews and responsive customer service in case you have any questions.

    NextProcess does all these things. Each of our software modules is highly customizable. You can control what information each user sees down to the level of turning certain icons on and off for different accounts. You’ll also be able to set custom tolerances that reflect your company’s security policies. The system will automatically enforce your security measures and notify you if there’s an issue.

    Using BPA Alongside Other Tools

    Another great thing about NextProcess is that our software is highly compatible with other software systems. Our modules integrate seamlessly with your existing ERPs, for example. We can help ensure that our programs will work with your cybernetics measures as well. Our modules also integrate seamlessly with each other, so if you want to automate more than one department it’s very simple to do that.

    You’ll want to make sure that your computers are running reliable, up-to-date security and antivirus software. Protect your internet connection with a firewall, and make sure your company’s Wi-Fi network is secure, encrypted, and hidden from outside users. For more information about this, check out the FCC’s page on Cybersecurity for Small Businesses. This resource includes many tips that can apply to larger companies as well. You’ll also want to consult your IT department, and possibly consider hiring a cybersecurity consultant to help identify what your company needs.

    It’s also important to make sure your company’s security policies are up-to-date. You’ll need these policies clarified in order to customize BPA solutions to enforce those policies. Having clear policies also makes it easier to educate employees about enforcing your data security efforts. For when you’re dealing with customers, you’ll also want to have a clear privacy policy outlining how you collect and use their information.


    Get Employees Involved

    Often when a company is thinking about data security, they only focus on the software side of the issue. In addition to making sure your company is technologically secure, it’s also important to consider the human factor. Make sure that while you are going digital your employees are all trained in data security practices. Even something like an employee using a password that’s too simple could unintentionally compromise security. It’s very easy for a data breach to happen if employees don’t know how to support your security measures or don’t understand the importance of complying with company policy.

    Software can also help with this. For example, a password management system will ensure employees aren’t using insecure passwords. Another example is how NextProcess lets you limit access to important data so only authorized personnel can access the information. Software like these can make it easier for employees to comply with your policy. It’ll also help your company ensure there aren’t any data leaks due to carelessness.

    Why NextProcess?

    Here at NextProcess, we’re committed to keeping your data secure while delivering the best service possible. When you choose to go digital using our software, we’ll walk with you through the whole implementation process to make sure things go smoothly. We’ll also continue working with you the entire time you have our software, providing key software updates and responding quickly to any questions you might have.

    Our software makes it simple for you to balance keeping your data secure with keeping needed information accessible to trusted employees. It’s also very easy to use. We make it easy to customize our software for your company’s exact needs. Plus, it’s easy for employees to learn how to use the software and its security features.

    As a cloud-based software company, we place a very high value on data security. We’re experts in protecting digital data and we’re constantly monitoring our clients’ systems for issues. In many cases, we’re able to provide better security for important information than our clients could do in-house simply because safely managing data is one of the things we specialize in. If you have any specific questions about the data security we offer, we’ll be happy to answer them. Just click here to contact us.