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The Right Solution for Your Travel and Expense Needs
Is your T&E tracking plagued by inefficient recordkeeping and delayed reimbursement?
T&E stands for “travel and expense” or “travel and entertainment” expenses. It’s a major spending category for many businesses. It’s also a department that often struggles with issues like fraudulent claims, poorly documented expenses, and slow processing. Poor T&E tracking doesn’t just cause problems with efficiency; it can create serious audit headaches as well.
Wouldn’t it be better if all your T&E processes were centralized and automated? Wouldn’t you like to gain real control and enforcement over employee spending? If the answer is “yes,” we’ve got the right solution with NextProcess’s Travel and Expense Management Module. Keep reading to learn what makes this business process automation (BPA) solution the right choice for your company.
Customizable
Your company’s T&E needs aren’t exactly the same as every other company’s, so your requirements for a software solution aren’t the same either. With that in mind, our T&E module isn’t one-size-fits-all. It’s extremely customizable and can easily be configured to your exact specifications. You can even customize the software to automatically enforce your company’s T&E policies.
Automated Control
To hold employees (and management) accountable for travel and expense reporting, you need a platform that allows for the utmost control. As we already mentioned, you can customize NextProcess’s T&E module to enforce company policies. On top of that, you will also gain increased insight into the T&E data and real-time updates related to expense reimbursement processing. This gives you more control over the whole process.
Flexible Reporting
No matter what you need to track, the NextProcess Travel and Expense Reporting Software has the capacity to report on it. You can go with the standard reporting features built into our module, custom-design your own reporting fields, or combine the two. The choice is yours; our software is designed to be flexible so it can meet all your expense management needs.
Upload Documentation from Anywhere
NextProcess is a cloud-based Software-as-a-Service (SaaS) provider. This means your employees can access the software from anywhere they have access to an internet connection. You don’t have to wait until your employees come back from the road to read their expense reports. With our software, it’s easy to upload and electronically attach receipts, documents, and images to the report, in virtually any format. Now your “road warriors” can record their spending in real time.
User-Friendly Interface
One of the most common T&E complaints from employees is that the expense reporting procedure is difficult, confusing, and slow. Many employees lose money from unclaimed expenses, and if they blame your T&E system, they might grow to resent your company. Implementing user-friendly T&E processing can help improve employee satisfaction. Our software makes it easy for employees to upload their expense reports. It also makes it easier for them to know which expenses are policy-compliant. Plus, they can log in to check the status of their reimbursement.
Reduced Errors
The intuitive interface of our T&E expense reporting makes it easier for employees to input information with fewer mistakes. It also makes correcting errors and making revisions extremely simple for management. The software also automatically flags anything that seems out of the ordinary for manual review, making it easier to catch errors.
Reduced Fraud
Sometimes employees attempt to obtain reimbursement for expenses that are not within the scope of company policy. The good news is that T&E reimbursement fraud is one of the easier types of fraud to catch and to prevent. NextProcess software enforces T&E policies automatically, while also making it easier for employees to comply with documentation requirements. The software also makes it easy to audit expense reports at all stages of the process.
See For Yourself
Ultimately, NextProcess’s Travel & Expense management software is designed to give management the functionality they need for ideal oversight and control. Implementing T&E automation software will reduce the time you spend on travel and expense tracking while giving you more control so you can hold your team to a higher standard.
There’s also another perk to choosing NextProcess: you can use our software to implement end-to-end financial automation. Our T&E module is part of a larger solution to streamline financial processing by integrating CapEx, Budgeting, Procurement, Accounts Payable, and more. It’s easy to sign up for a free demo—contact us today to get started!
