Here Are 5 Big Advantages to Choosing a BPA Software Suite
Automating your business processes is one of the best things you can do for your business. But what’s the best way to do that and how do you know which BPA Software Suite to use?
There’s a wide range of options to choose from when you’re shopping for business process automation (BPA) software. Different software suppliers offer different features. Some offer automation for only a few business processes while others have software suites that will cover automation in several different departments.
With so many options to chose from, you might wonder if it’s a good idea to pick and choose software for different applications from different Service as a Software (SaaS) providers. While this might sound good in theory, there are several compelling reasons for sticking with just one company for your automation needs. Here are five big advantages to getting all your business process automation software from the same supplier.
1) No Software Conflicts
Mixing and matching can be great for your wardrobe, but it’s a recipe for disaster with software. Programs from different software providers don’t always play well with others. File formats don’t transfer right, something glitches when trying to share information – it’s a problem many of us are all too familiar with. You don’t need the headaches that go along with handling those sorts of software challenges.
You want to look for a holistic software solution that can also integrate with your existing systems. That’s what we’ve worked to create here at NextProcess. Each of our software modules will work with all major ERP systems. We’ll even customize the integration to fit your exact needs. Our software can also pull in a variety of different file formats, from Excel spreadsheets to .jpegs to PDFs, to make integration go smoothly.
2) Simple Software Collaboration
Each of our software modules works great as a stand-alone software solution for individual departments. And since they integrate well with other software, you won’t have to worry about glitches caused by software conflicts. But things get even better when you start using our software modules together.
If you’re using multiple modules, it’s incredibly easy to follow paperwork trails and check on projects in all different stages. For example, let’s suppose you’re running three of our modules: accounts payable, procurement, and capital projects. If you click on an invoice in the accounts payable module, you’ll see a link that will take you to the associated purchase order. You’ll also be able to see if that transaction is associated with a capital project, and if it is you can click through to your CapEx software. It’s very straightforward. Just click, and you’re there.
This is quite a contrast to using multiple programs. In that case, if you want to check on a purchase order associated with a specific invoice you’d have to switch from your accounts payable program to a different program for procurement and then look up the purchase order there. And then you’d have to open another program to check which capital project they’re associated with. Running all three using a BPA software suite that works together is much more streamlined and efficient.
3) Ease of Implementation
When you first switch to using automated software, there’s a certain amount of downtime while getting the new system up and running. Choosing a SaaS company for your automation minimizes this downtime. Software as a Service makes automation fast and easy to implement. Going with the same company just makes things even more simple.
By using a single BPA software suite, you’ll be able to roll out the new software across your company all at once while working with a single provider. You won’t have to worry about scheduling conflicts between the different providers. Plus, there won’t be any delays that come from trying to get the different brands of software to work together.
4) Simplified Learning
Every software system is a little different, but there are commonalities between software modules made by the same provider. For example, once you learn how to use Microsoft Word it’s much easier to learn Excel and other programs in the Office Suite.
Employees working with multiple BPA systems will have an easier time if they’re all made by the same SaaS provider. Once you learn to use NextProcess’ AP automation software, for example, it’s easier to learn other NextProcess modules than to switch to software made by another provider. As an added bonus, NextProcess is very user-friendly. You can learn to use it quickly without any previous experience using similar software.
5) Streamlined Customer Service
If you’re collecting business process automation software from a variety of different companies, you’ll also have to maintain business relationships with each company. And if something goes wrong with the software, you’ll have to deal with more than one customer service department to get things sorted out.
Having as many of your SaaS needs as possible met by the same company makes it easier to resolve issues and scale the software as your business expands. It also simplifies billing, since you’re paying one company instead of many.
Automating essential business processes will save your company time and money. And the whole automation process will go even more smoothly if you choose a software solution that integrates well with your existing processes and which lets you quickly and easily automate multiple departments.
To see how much a financial software suite can help your business, simply get in touch with us. We’ll be happy to schedule a free, no-strings-attached demonstration of our software so you can check it out first-hand before deciding whether or not to purchase it. We’re also happy to answer any questions you have and talk about how we can customize our software to fit your unique processing needs.